The Benefits of Collaborating with an Agency that Offers Austin Bookkeeping
- Patrick Roney
- (877) 503-8607
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QuickBooks for Mac vs Windows: What to Choose?
May 27, 2024
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Your company’s performance will be, in large part, dictated by the steps you take to record the transactional data necessary for continued fiscal activity. Want to avoid problems with the IRS? Are you keen on increasing your market share and focusing your attention on the business elements that can have a significant effect on profitability? In that case, an excellent idea would be to use the services offered by our company. Our experts will migrate part of your recordkeeping data to the cloud. Moreover, we will ensure that the contractual partnership between the collaborating banks and your firm’s management is within normal parameters.
Our specialists will migrate your financial data to the cloud through QuickBooks, an accounting program used widely by American SMEs. However, depending on the machines you use, the functions of the QuickBooks version you need may differ. Do you use an Apple computer? In that case, you will be interested in either QuickBooks for Mac or the QuickBooks Online version. Are you a fan of the versatility offered by Windows computers? If so, you will probably be interested in QuickBooks Premiere or Enterprise.
Our experts can help you make the best decision for your business, and we will handle everything from the management of your payables and receivables to preparing weekly financial reports that we will review with your CPA. You don’t know what to choose between Mac vs Windows? Then, we will analyze the work machines you utilize and select a QuickBooks version that is applicable to your requirements. However, it must be said that QuickBooks for Mac presents some clear disadvantages compared to the Windows or cloud version, which, in the long run, could be decisive for your venture’s productivity.
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What Are the Limitations of QuickBooks for Mac
Although it has a market share of over 80% and is by far the most popular accounting program used by American SMEs, the QuickBooks Mac version is in some ways more feature-limited than the online or desktop editions. What are the main differences? For one thing, and this is a big one, the QuickBooks Mac desktop can’t integrate with the other apps displayed in the QuickBooks App Center. What does this mean? In short, it results in considerably reduced third-party integration compared to the Windows release.
Moreover, the desktop version of QuickBooks for Mac devices is limited in the number of banks that allow the downloading of past financial transaction statements. Do you want to switch to different measurement units? That’s too bad, as Quick Books for Mac can’t divide the inventory into other measurement units. That’s not to say the Mac version of QuickBooks is terrible. You can export your files directly to Excel, you can customize your sales receipts or purchase orders, create custom rules for the layout of your pending balance, and integrate the program with add-ons like QuickBooks Payroll.
However, unlike the Windows version, there is no accountant’s copy, which makes the collaboration between bookkeepers and CPAs more complicated. Plus, there is a maximum of three users who can use the application, and they must be on the same network. In contrast, QuickBooks Online for Macs, depending on the subscription tier, allows up to 25 users, while QuickBooks Enterprise can accommodate up to 40. If you are an Apple user, QuickBooks Online for Mac is probably a better deal. However, what is suitable for your workflow will depend on the specifics of your company, the location in which you are active, and the competitiveness in your industry.
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The Difference in Integration with Third-Party Apps
Despite having a global market share of over 15%, Mac devices, when it comes to QuickBooks, are limited in the diversity of third-party apps with which they are compatible. QuickBooks for desktop Mac computers does not integrate with App Center and has access to significantly fewer third-party programs than the equivalent Windows app. Moreover, the Mac version of the program doesn’t have an Enterprise version and is, therefore, more limited in the maximum number of entries that can be added. Why is integration with third-party applications essential? It’s all about versatility.
QuickBooks is a flexible tool suitable for small ventures at the beginning of their corporate journey and for cross-national organizations dealing with large data sheets. However, the program’s functionality can be limited without third-party integration. Do you want, for example, to manage your customer data? In that case, our employees could enhance your organization’s productivity and integrate QuickBooks with your preferred CRM solution. Moreover, QuickBooks can be combined with third-party payment aggregators like PayPal or with inventory management tools like Katana.
Access to third-party tools will be essential for the financial recordkeeping tasks necessary for the proper development of your business to grow in tune with your organization’s market share. Integration with third-party apps, whether they bring point-of-sale functionality or automate many of the processes that would typically fall on the shoulders of your employees, can streamline your workflow and thus substantially increase your profitability. Plus, QuickBooks also uses machine learning in its optimization center, a tool you can take advantage of by using the expertise of our technicians.
What About the Price Differences?
QuickBooks Mac Online offers three different subscription plans that come with a 30-day trial. The first tier starts at $15/mo for the first three months, rising to $30 after that, and includes a free guided setup, the ability to manage invoices and payments, and a feature to connect one sales channel. The mid-tier is thirty dollars per month and $60 after three months, and it allows the inclusion of three separate users on the same plan as well as the integration of three sales channels. The most expensive tier of the Mac-focused QuickBooks app is $90 after three months, and it integrates AI-based financial planning.
For desktop devices, on the other hand, the prices are more varied. Do you require an offline comprehensive desktop solution that can integrate up to forty different users? In that case, QuickBooks Enterprise can be a solution to consider, as it’s priced at $1922 per year. The online version, QuickBooks Plus, on the other hand, starts at $45/mo in the first three months, after which it costs $90, precisely like the Mac-focused version of the program. However, if you also want to utilize the Payroll Addon, you could upgrade to the QuickBooks Online Plus+ Payroll core for $135/mo after three months or the Online Plus+ Payroll Premium plan, priced at $170 after the 50% off for the first three months.
What If You Want to Move Your Files?
Do you plan to switch from Mac to Windows machines? In that case, your QuickBooks company files will need to be moved to the Windows-based version of the application. How can you do this? For one thing, you should enlist the services of our employees, who will ensure that the entire process runs smoothly. Before moving your file between work machines, you will need to delete any memos longer than 50 characters or those containing special letterings. Afterward, our employees will log in to your QuickBooks Mac profile, go to the “File” tab, and export your data to QuickBooks for Windows.
The exported file can then be moved to a flash drive, which can be exported to your Windows machine. How is it done? We will open the same “File” tab on your Windows PC, click on “Restore Company,” select the appropriate .dmg or .qbxxx file, and open it after entering the required password. The process is similar if you want to export your data from your QuickBooks desktop for Mac application to the cloud version of the software.
Our technician will log into your QuickBooks account as an admin and go to the same “File ” tab. However, instead of clicking on restore, we will select the “Export to QuickBooks Online” subsection. If you already have a QuickBooks online account, the process is straightforward, and the completion confirmation should be sent to your email in less than twelve hours.
Mac vs Windows: What to Choose?
Mac vs Windows is an age-old dilemma that has sparked strong reactions in the online sphere since the first appearance of affordable home desktops. What you choose depends on your firm’s requirements and the workflow of your employees. The computers manufactured by Apple use custom-made ARM-based processors, which are characterized by improved performance and efficiency. Meanwhile, Windows devices primarily use the x86 CPU architecture, which was made famous by companies such as Intel or AMD. Windows devices are more versatile in the offered CPU choices and, in general, are compatible with more enterprise-focused software tools.
Mac devices are a great choice if you need to utilize Apple-focused software such as Final Cut Pro. However, Windows PCs are a better fit if you want to customize your work machines and perform regular hardware upgrades without constraints. With the proliferation of cloud-focused applications, the software limitations between Macs and Windows-based computers are not as enhanced as they once were. However, differences still exist, and what you choose will ultimately depend on your budget and the custom workflow adopted by your employees.
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