What Is the Best Bookkeeping Software for a Small Business
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What Is the Best Bookkeeping Software for a Small Business
March 12, 2025
QuickBooks Tips
So you’re at that point in developing your small business where you’re looking into accounting solutions. If so, you might have started to wonder what’s the best bookkeeping software for your service. If you have, then look no further, this article will tell you everything there is to know about one of the most reliable, fastest and most efficient such programs, QuickBooks. This intuitive and automated bookkeeping software for small business is a complex yet simple small business software that allows you to conduct your business with ease. Read more to see what makes QuickBooks the best bookkeeping software out there.
Contents:
What Is QuickBooks?
QuickBooks is a bookkeeping service that has been credited all over the world for its easy-to-use interface, large number of features it provides and affordable pricing. Developed in 1992 by Intuit, this software was designed as a bookkeeping solution for small and medium enterprises. At the time of its release on the market, Intuit had already established a refutable reputation for themselves in the 9 years they were active on the market, and their products were always a hit. The first release, although not perfect, was so impactful that it soon claimed up to 85% of the US small business software market.
It has been over 30 years since the initial release and all these years brought significant improvements to the already-efficient bookkeeping and invoicing software. Today, QuickBooks is known for being more than just a bookkeeping solution for small businesses, it is known for intuitive and automated features, customizable outputs and integration capabilities with over 700 platforms.
Want to see what else makes QuickBooks the best bookkeeping software for your small business? Here are some of the reasons which make this service the best option if you’re a small business owner.
1. QuickBooks Offers You Could-Based Accessibility, So You Can Have Access to It Anytime, From Anywhere
Being a small business owner is like being a one-man show. You’re in charge of everything – production, distribution, marketing, sales and, yes, the most dreaded attribution, accounting. With QuickBooks’s atomized and cloud-based accessibility, you can connect with your software from any device anywhere in the world.
If you’ve never lived the times accountants would walk around with hard drives and huge files containing a small business’s transactional history and invoices, then you should consider yourself lucky. Today you have all you need to make informed decisions for your business quickly and easily at the tip of your fingers, literally, and not just you but your entire team also. Do you see already what makes it the best bookkeeping software?
View reports and analyze bank statements and cash flows accurately, in real-time with no effort and no stress with this cloud-based service. In today’s world when everything moves fast, you need a bookkeeping service that will keep up with you and the world’s fast-paced rhythm.
Keeping your data in a cloud is not only relevant from an accessibility point of view, but it also keeps it safe. QuickBooks implemented user access limitations and password-protected logins, as well as an automatic data backup and an always-on activity log, so that your data remains private and protected.
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You can contact us anytime if you have questions or encounter a problem with your bookkeeping program.
2. With QuickBooks You Can Let AI Do the Work for You
Automation is truly a life-saver when it comes to bookkeeping, or at least a time-saver. Why should you bother with redundant, repetitive and time-consuming tasks when there is a service that does it all automatically for you? No post-its stuck on the wall, no phone alarm to remind you of certain tasks, no checklist and most importantly, no human-input errors – these are just some of the benefits an AI or automatic service can give you.
Avoid burn-out and energy drainage by automating your bookkeeping processes. Boost your and your team’s efficiency with a computerized service. Remember, the less your employees work, the less you have to pay them. Moreover, if you want your employees to be able to properly do their job, they should not have to deal with processes that can be computerized, as it can take away valuable time and energy. Avoid filling their plates to the brim and risk a spill by using bookkeeping software for small businesses and watch their efficacy grow (and your money too, obviously). You and your team will benefit from an automated service, so why not give it a try?
Here are some more benefits an automatic process will give you:
- Valuable and objective insight generated by reports analysis
- Simplified tax time and increased accuracy
- Organized finances
- Cash shortage prevention
- Reduced errors
- Quick access to information
- Financial data protection
- Scalability and adaptation
3. QuickBooks Will Deal with Financial Reporting on Your Part
To us, accountability and bookkeeping are what makes us want to wake up in the morning. Numbers are our passion, we’re always eager to get things going and we looove double-checking everything so that we know our work is always perfect. We’re proud of our work, just like a sculptor is proud of their masterpiece. But, if you’re not one of those people who enjoy working with numbers and data, then you most likely find any financial activity as dreadfully, tiring and complicated.
QuickBooks helps you deal with financial reports by offering you a 360° view of your business in real-time, it can generate balance sheets and even custom reports that you can access at any time, it keeps track of overdue invoices so that you don’t have to manually check every contract and it can help you in generating all kinds of financial statements and reports you might need, including the crucial profit and loss statement.
Why is this relevant? Without experience in bookkeeping, it is easy for some elements to slip away. That’s why the income statement is so important; it shows you whether your business operates on a profit or on a loss. With manual bookkeeping, the process of drafting this statement is tedious, time-consuming and prone to human error – but not with QuickBooks. All it takes is a few clicks for you to get that 360° image of your business, one that will help you make the best choices moving forward. But you might need an expert to run the program, if you want to make sure you’re getting the real deal.
You can get monthly balance sheets, cash flow statements, cash on hand reports and all kinds of financial information you may need to upgrade your business, spot its strengths or weaknesses and move on to the next stage with your business in no time. Make the most of what you have with the help of this simple small business software.
4. QuickBooks Can Help with Your Payroll and Tax Filing
Think of all the time it took you to write the monthly paychecks. It is one of those tasks you don’t foresee yourself doing when you first imagine yourself as a small business owner. The more employees you have, the more paychecks – and time, effort and attention.
Did you think of that time? The time it would take you to complete the payroll? Well, you should know that, with QuickBooks, it takes under 5 minutes to get the complete payroll generated. Not only that, but the process is automated, meaning that it will run on its own. There are multiple reasons why QuickBooks is the best bookkeeping software, and this is one of them.
This way, you can cross payroll off of your checklist and rest assured you’re covered once the tax season comes. Your team will get their payment fast, your taxes are already pretty much filled due to this being an automated process and you’ll get to spend the time you would otherwise spend on payroll doing something more productive for your business or by simply enjoying your day.
5. Integration is Key and QuickBooks Offers Multi-User Access
Why is this important? Because you want your accountant, his assistant, your CFO and the investors to be able to access the bookkeeping information on your business. Of course, you might not want all of them to be able to access the same information, which is why with the help of the best bookkeeping software on the market, you can set roles and attributions, which come with access limitations.
There are over 750 business apps QuickBooks can integrate. That makes collecting the necessary data incredibly easy. Integrate the apps you already use and the data will flow automatically into your books. Amazon, PayPal, Square, Etsy and so many more platforms can now be integrated, making selling, taxing and report-drafting easier than ever. You can connect to other sales channels, such as eBay and Shopify, too.
These are five of the reasons QuickBooks is generally regarded as the best option for small businesses. But the ways in which it can help you do not stop here. This software is customizable to the industry your business operates in. From construction to online shopping, this bookkeeping and invoicing software is the best bookkeeping software you can go for.
Is an Expert Bookkeeper Still Necessary?
Now that you know how this service can help you, a fundamental question arises: should you do your own finances or should you get the help of a bookkeeping expert? Are they even necessary when there is such an all-inclusive software out there?
The answer is yes and that is because, just like a machine or a platform, this software requires training, expertise and experience. QuickBooks is a great way to manage your business’s finances and it might sound like the solution to all of your financial inquiries in one (which it is!), but it requires work on your part.
Do you know what functions to access, what boxes to click, what documents to input and how to input them to make the software run smoothly? Do you know how to ask the program to generate a custom balance sheet for the last 7 weeks? Do you know how to interpret the financial reports created by the program? The answer is most likely no, and with that, we’ve also answered why the need for an expert bookkeeper is still crucial.
Here at ProLedge, we offer you a large variety of online bookkeeping services, such as account reconciliation, sales tax tracking, CPA coordination, management for accounts payable and receivable as well as payroll integration. But, in addition to these services, we also offer a selection of expertise-based services oriented towards the use of QuickBooks in your business.
Here’s How We Can Aid Your QuickBooks Processes
- We can deal with the setting up and the configuration of your account
- We can fix “broken and messy” QuickBooks. If an issue arises, you can always give us a call and we’ll troubleshoot it for you. Errors happen, especially when one may not be used to the particularities of software. We’re here to fix those for you.
- Data transferring and app integration: we’ve mentioned how great it is that QuickBooks allows businesses to transfer data across 3rd party apps and other users of the software, but we didn’t mention how tedious and complex the process can be. We’re talking sensitive and number-based data here, there must be no error, which requires attention to detail and patience.
- Reviews and correction: should you ever need a pair of expert eyes to check your bookkeeping, we’re here to provide any “clean-up” you might need.
- Conversion from other apps: if you’ve decided to give QuickBooks a try, then we can start this process for you so that the only thing you have to do is reap the benefits!
- Last but not least, we offer staff training. We’ve worked with this software for years now, we know it in and out. We’re confident we can get your team to efficiently run the program.
Make your life, and your team’s life, easier with the best bookkeeping software there is. Bookkeeping is already complicated as it is. Don’t just go for mediocre, it might end up complicating things. Choose the best and, if you ever need help with configuration, clean up or training, we’re here for you.
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